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LITE Event Request Form

Drop us a line or give us a ring. We love to hear about you!

Date(s) of Requested Event: *


Theatre
Lobby
Executive Conference Room
Total Immersion Space (TIS)
Flex Collaboration Room

All events must be booked a minimum of two weeks in advance. Any event booked later than two weeks in advance will be subject to a late booking fee. All events are given a set-up and takedown time of 30-minutes before and 30-minutes after the event. Any additional time that is needed for set-up and takedown must be requested and confirmed with LITE's event team. Additional charges may occur for additional requested time.



Is this contact information to be used for invoicing purposes?

Yes
No

If not, please provide contact information for invoicing:


Would you like a LITE welcome and description at the start of your event?

Yes
No

If yes, please provide exact time that the welcome is requested, and provide any additional information that may be needed:

Would you like a tour of the LITE Facility as a part of your event?

Yes
No

What time would you like to hold the tour? (Please be specific)

If yes, the LITE Tour Request form must be completed and returned to the event staff. Tours are subject to availability of staff and resources, and are not guaranteed. LITE's Event Team will work to honor all tour requests.


Food/Beverage:

Will food or drink be served?

Yes
No

If yes, please provide the following information:


Name of Catering Company:

Catering Contact Information:

Catering Delivery Information (to include drop off and pick up):

Will alcohol be served at the event?

Yes
No

Security will be required for all events serving alcohol. If security is not present during event the LITE Event Coordinator has the right to refuse the serving of alcohol on the premises.
It is the responsibility of the event host to ensure that all guests consuming alcohol are of the legal age to of so.
The LITE Event Team will not be held responsible for the serving of minors.


(All LITE provided tables will include white linens and black table skirts)

Would you like for LITE to provide a table for registration?

Yes
No

If yes, please state how many, and where they should be located:

Would you like for LITE to provide table for catered food and beverage?

Yes
No

If yes, please state how many and where they should be located:

Will any furniture be rented?

Yes
No

What type of furniture will be brought into the building?

Tables
Chairs
Other

Furniture Rental Company

Furniture Rental Company Contact Information:

Furniture Delivery Time (to include drop off and pick up):


An agenda and/or timeline of your event MUST be submitted to the LITE Event Staff. The details of the event are required to ensure a smooth execution.

Please read all of the areas carefully, and indicate the equipment needed for each venue.


(capacity 165 seated, 230 standing)

Please select the appropriate technology needed for your event. If you are unsure of your needs, please speak with the LITE Event Team to discuss your options.

Projection Display:

DVI Connection (Laptop)
VGA Connection (Laptop)
BluRay
DVD

Files from device (Flashdrive):

Yes
No

If yes, please provide the type of file and device:

Microphones needed:

Yes
No

If yes, how many, and indicate type: wireless, stationary, podium, etc.?

It is imperative that the LITE Event Team understand the full details of your event. Please be sure to indicate all technology needs. The LITE Event Team will contact you to endure they have all the necessary information needed.
Food and drinks are prohibited in the theatre. Renting party is responsible for ensuring that no one brings food and/or drinks into the theatre.


(capacity 90 seated, 250 standing)

Will the outside deck area be utilized?

Yes
No

Please use the above 'furniture' section to request any tables for the lobby area.

Any special requests?


(capacity 25 seated)

Projection Display:

DVI Connection (Laptop)
VGA Connection (Laptop)
BluRay
DVD

Files from device (Flashdrive):

Yes
No

If yes, please provide the type of file and device:

Table Configuration:

Conference (Block)
'U' Shaped
Classroom

The Flex Collaboration Space is an open working environment with no seating available.

Projection Display:

DVI Connection (Laptop)
VGA Connection (Laptop)
BluRay
DVD

Files from device (Flashdrive):

Yes
No

If yes, please provide the type of file and device:


The Total Immersion Space (TIS) is rented on a case-by-case basis. If your organization is interested in booking one of the venues, please contact the LITE Event Team so they can determine the appropriate needs.




If you believe that your event will require more technology than what is designated on this form, please contact a member of the LITE Event Team to discuss your technology needs.
No event shall be advertised as being held at LITE until the LITE Event Contract has been completed and signed by both parties.

The completion of this LITE Event Request Form does not confirm the requested event. It is used to determine pricing and availability. The requested event is final once a LITE Event Contract has been completed and signed by both parties.

A signed contract and date-hold deposit in the amount of 50% of the total cost of event must be received to reserve your date(s) and time(s). All Events are subject to the LITE Acceptable Venue Use Policy.

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